Annual Meeting Policies
All registrants of the SAA Annual Meeting must agree to abide by the following policy:
- I agree to adhere to the SAA eventsCode of Conductand understand that my failure to do so may result in my removal from the SAA conference and any future SAA conferences without refund of my registration fee.
In addition to the above, meeting presenters agreed to abide by the following policies:
- In order to participate in the Society for American Archaeology’s 89th Annual Meeting, I understand that I must be a member of SAA during the year of the meeting (2024). By Board policy, outlined in thesubmissions guidelines, current members must renew for 2024 by January 30, 2024. If I do not renew/join by the applicable deadline, I understand that my submission will be rejected by the Board of Directors and that it cannot be reinstated.
- I certify that this submission conforms to thePrinciples of Archaeological Ethics.
- I am not and have not ever been the subject of discrimination or harassment lawsuit or related administrative complaint that resulted in an adverse finding; I do not have and have not had a current or pending disciplinary action, such as suspension or termination of registration resulting from a Register of Professional Archaeologists’ grievance investigation.
- I understand that SAA has the right to modify or cancel any submission at any time for any reason upon written notice to the member.
- I give my express consent for SAA to use my personal data to provide its programs and services. For example, SAA will use meeting registration data for its program. I understand that I may contact SAA at any time atmembership@saa.orgto have my personal data removed from its database or to ask how SAA will use my data. I understand a request to erase data will terminate a membership because SAA will not be able to mail any print publications and provide online benefits. Users may opt-out of specific email communications as detailed in the SAA Privacy Policy. I have reviewed and accept the terms of thePrivacy Policy.
- I agree my presentation may be recorded and made available to meeting registrants and I understand that registrant names and e-mails may be shared. I hereby grant the SAA a nonexclusive, royalty-free license to record and make available any presentation or comments for the sole purpose of making such presentation available to SAA meeting participants through 2024.
- The SAA recognizes that images of human remains have the potential to be offensive and unsettling to some members of our community and those communities with whom we work. We ask that presenters please indicate whether or not their presentation includes such images in an effort to create a more respectful environment for all.
Refund policies
- Registrants may request full refunds until December 1 by e-mailing membership@saa.org.
- After December 1, up until the advance registration deadline, registrants can request a refund minus a $25 administration fee.
- After the advance registration deadline, the SAA does not issue any refunds except in the case of registrants who provide documentation that shows they cannot attend, such as a visa denial, governmental travel advisory or prohibition, employer travel prohibition, or medical reason.
- “No shows” receive no refund.
- In the event an SAA annual meeting is canceled, meeting registration fees will automatically be applied to the next year’s annual meeting unless a full refund is specifically requested.